New Memorial Submission Procedures

In Memoriam Biographies/Tributes And Campus Notices

Senate members and former Senate members may be remembered in two ways upon their passing. A campus notice can be sent, and a biography/tribute can be added to the systemwide Academic Senate's In Memoriam archive. Information regarding the procedure to submit either of these is provided below.

Submission Procedures

Campus Notice Procedure

The Senate member’s home department drafts a campus notice in accordance with the formatting instructions provided at the Campus Notices and Flyers page, and obtains approval from the family.
The draft notice is sent to the cognizant general campus Dean, the VC Health Sciences, or the VC Marine Sciences, who transmit the notice on behalf of the department to the Office of the Executive Vice Chancellor-Academic Affairs (EVCAA). See below for contact information.
The EVCAA Office transmits the notice to the Office of Policy and Records for campus distribution, with a copy to the Academic Senate.
The final approved notice is sent out by the Office of Policy and Records. A copy of the notice is saved on the Campus Notices and Flyers page.

Systemwide In Memoriam Biography/Tribute Procedure

The Senate member’s home department drafts the biography/tribute, and obtains approval from the family. The content may be the same as that of the campus notice, without the memorial services information, as the information posted on the systemwide Senate webpage is meant to be a permanent tribute, not an announcement of the services.
Formatting Instructions:
- Word Format
- 12 pt Georgia font
- 1-inch margins
- Single-spaced and justified
- Include at least one faculty author at the end of the document
- Include the following header, centered, on the first page:
  Full Name (14 pt)
  Academic Title (Professor of discipline)(12 pt)
  Campus (UC Los Angeles, UC Berkeley)(12 pt)
  birth date - death date (12pt)
Photo Instructions:

A photo may be included. It should be smaller than 100 KB and sent in jpeg format.
The draft notice is sent to the cognizant general campus Dean, the VC Health Sciences, or the VC Marine Sciences, who transmit the notice on behalf of the department to the Office of the Executive Vice Chancellor-Academic Affairs (EVCAA). See below for contact information.
The EVCAA Office transmits the notice to the Academic Senate.
The Academic Senate transmits the biography/tribute to the systemwide Senate Office. The biography/tribute is posted on the systemwide In Memoriam webpage.

Area Contacts

Academic Affairs
Gillian Hemingway, 4-0099

Division of Arts & Humanities
Alma Palazzolo, 4-6272

Division of Biological Sciences
John Bauer, 4-8202

Division of Physical Sciences
Lanisa Gonzales, 4-4786

Division of Social Sciences
Inga Kiderra, 2-0661

Jacobs School of Engineering
Leah Kent, 2-0162

Rady School of Management
Len LaFebre, 2-7463

School of Global Policy & Strategy
Teresa Olcomendy, 4-1526

Health Sciences
Rachel Burinda, 4-1501

Marine Sciences
Mario Aguilera, 4-3626

Academic Senate
Ray Rodriguez, 4-0981

In Memoriam